Handling folders

Right clicking on a folder in the navigation pane or the white space in the details pane pops-up a command menu enabling you to manage the folder structure.

If you do not have the appropriate rights to execute one of these commands, this command will be disabled.

Refresh

When opening a folder for the first time (or after a certain time span), Fred will query the Alfresco repository and present the contents of the folder. When another user is concurrently adding or editing content in the same folder, updates are only presented in your Fred window when you force (F5 or menu) a refresh of the folder content or after a certain time span, when the folder is reopened. This will update the sub folder list, the list of files and its meta-data in the details pane.

Create folders

  • To create a new subfolder, click “New Folder”.

  • Enter the name of the new folder and Enter.

This functionality is not available for Share sites folder as this is a part of the repository that needs to be set-up through the Alfresco Share interface.

Rename folders

  • To rename a new subfolder, click “Rename”.

  • Enter the new name of the folder and push Enter.

Metadata of folders

See 15 Handling metadata

Move folders

By simple drag and drop you can move one or more folders to any location in the tree. You can move folders within the Navigation pane or you can move folders from the detailed pane to the navigation pane. You are prompted to confirm you want to move the folders.

Notice that you need the appropriate rights to execute a move. You will need at minimum folder creation rights in the receiving folder and folder deletion rights in the original parent folder.

Delete folder

  • To delete a folder, click Delete

You will be able to restore the folder by clicking on Window\Recycle Bin. See 19.2 Recycle bin.

You can copy a link with the folder address to an e-mail or a document. Provided the receiving party has access rights, clicking the link will open the Alfresco Browser and show the folder and its content.

This copies a link which will open up a new tab in the Fred application which will have the folder highlighted in the detail pane.

fred://a1d07cd6-2f5f-4983-99ae-c11f398107dd/browse/id/workspace/SpacesStore/fca9579b-e239-419a-b6cc-40e8f8ec6634

You can paste the Fred link as a hyperlink into a document or an e-mail by inserting a hyperlink and pasting the Fred link into the address field.

Create a New document

“New Document” will allow you to create a new document in Fred from templates previously defined on the Alfresco server.

New template documents can be added by the Administrator or the user with the appropriate rights. Once a template document is added to the folder Company Home/Data Dictionary/Document templates, it becomes generally available to the users.

You can set document type and metadata values for the templates. The documents created from the template will automatically inherit the templates’ metadata.

Show Folder in Alfresco browser

The Show in Browser command enables you to jump from Fred to the Alfresco Share (or alternative Explorer) interface

This enables you to view more folder details and use all Alfresco functionality available through the Share interface.

You can select one of multiple documents and print these on the default printer configured on your local PC.

Paste into folder

When you copy a file from your desktop this command will be enabled. You will be able to paste the file (CNTRL + V, Paste into Folder) into the selected folder.

To clone a document from Fred into the same location or another folder in Fred you need to:

  • Select the file and click Copy on the file menu (see 14.4 Copy Document)

  • Select the folder in which you want to paste the link to the document

  • Click “Paste into Folder” in the Folder menu

Cloning the document into the same folder will create a ‘document_name –Copy.docx’. Cloning it into another folder creates a ‘document_name.docx’.

Paste as shortcut

To paste a link to a document into another folder you need to:

  • Select the file and click Copy on the file menu (see 14.4 Copy Document)

  • Select the folder in which you want to paste the link to the document

  • Click “Paste as Shortcut” in the Folder menu

Notice that in the Info Column, the file is indicated as ‘File Link Object’. If you want to see the details of the document, double clicking the file will make it jump to the folder in which the document is located and show the metadata details.

Folder permissions

This function is only available on those folders for which the user has more than consumer rights.

By clicking “Permissions” on the folder menu, a new tab will open and display the users and group rights set on this folder. The table indicates which rights are set for which users, if the user receives the right through the group, if the rights were inherited from a parent folder and the Authority Type.

The upper part of the screen is showing the permissions that are inherited from the parent folders up to the company home folder.

The lower part of the screen is showing the permissions that are set on the selected folder.

Permissions are set for users or groups. Selecting a user or group will highlight (green) in the breadcrumb the folder in which the permissions are set.

You can click on the folders in the path to see how the rights are set in the folders above.

You can set permissions for users or groups in the Local Permissions part. Click into the cell if you want to add a user. Type a name and the list of the matching users or groups appears.

Click on to add a user/group. The name is now listed in the local permissions table and you can define the role.

If you don’t want this user to have access to the folder anymore, right click on his name and select “remove permission”.

Multi folder functionality

One can select multiple folders in the detail pane. Some commands in the folder menu are available when you select multiple folders.