Browsing the repository

When you have logged into a specific repository, you will be able to see all folders and files for which you have the appropriate rights.

The browser tab has the following elements:

  • Address bar, indicating which folder is the active folder

  • Navigation pane, presenting the folder structure in the repository

  • Details pane, showing the underlying folders and the files in the selected folder. Columns show additional details for the content

  • Metadata pane, showing the metadata linked to the selected file or folder in the detail pane

  • Preview pane, showing a preview of the file selected in the detail pane

  • Search box

The behavior in the Address bar and the Navigation and Detail panes are very similar to the functions in MS Explorer. Therefore, you can navigate selecting folders in the Address bar, clicking folders in the navigation pane or double clicking folders in the details pane.

Clicking on the or symbol will expand or collapse folders in the navigation pane.

Clicking on a folder in the navigation pane or double clicking the folder in the details pane or selecting “Open” will set that folder as your workspace. The path of the selected folder will show up in the Address bar.

The name of the Browser tab is updated to the name of the selected folder.

Setting a folder as your workspace allows you to work continuously in the selected folder without having to click through the tree structure. Closing the Fred application will not change the workspace folder when you re-open Fred.

Search actions are restricted to your current active workspace.

Using the Address bar

Clicking on any folder in the Address bar at the top of the page will set the selected folder as the active workspace.

You can use the drop down lists at any location in the path to move to another subfolder in the tree.

Back and forward and navigation history

Similar to a Windows interface, you can use the back and forward buttons to browse between previously viewed files and/or folders.

A right mouse click provides a drop down list of previously visited folders.

Favorites

It is possible to add a folder to your Favorites in Fred. You can do this by right clicking on the folder that you want to include as a Favorite, and selecting the “Add to Favorites” option. You can also drag and drop a folder into the Favorites list.

You can rename the folders in the Favorites list by either:

  • Right clicking the “Favorite” folder you want to rename, and click “Rename Favorite”

  • Using the F2 butt on your keyboard to perform this action

  • Clicking a second time on the highlighted folder name

Right clicking on a Favorites folder provides you with the following options:

  • Open

  • Renaming the Favorites will not change the name of the original folder

  • You can remove objects from the Favorites list

  • You can “Zoom” into the folder

  • You can Take Offline the content in your Favorite folder

  • You are able to refresh the content and metadata that is already offline

When adding folders to your Favorites, you will be able to navigate into the subfolders of the Favorite folders. As such, the Favorites becomes a full functional personalized folder structure in which you can manage your documents.

You are able to drag and drop documents into your Favorite folder structure. These documents will be uploaded into the appropriate folder.

Note that the breadcrumb at the top will change from the Favorites to the full path indication if you move deeper into the folder structure.

You can start a search query from the Favorite folders. You can launch this from the quick search in the navigation tab or you can select Favorites in the Location field of the Search tab. See also ‘Searching’, for additional guidance using the Search features.

My Sites (New)

When you are member of a Share Site, the document library of that Share Site will automatically appear under ‘My Sites’. The document library folder will be presented as a folder with the name of the Share Site. For the document library to appear under ‘My Sites’, you need to be a member of the Share Site. Public or Moderated Share Sites will not appear under ‘My Sites’ if you are not a member.

Right clicking a My Sites folder provides you with the following options:

  • Open Site will show the details of the folder

  • You can “Zoom” into the folder

  • You can Refresh the content and metadata

  • New Folder option creates a new folder from a folder template

  • New Document option creates a new document from a template

  • Copy, Copy Browser Link and Copy Fred Link will copy either the content, or the link to a Browser, or the Fred application, onto the Clipboard

  • Show in Browser will bring you to the document Library of the Share Site in your default web browser

  • Compress and Save will compress the content of the Library and place it onto your desktop

  • Take Offline will synchronize the content of the folder on your desktop. This folder will also appear in the Favorites folder (for further information, see ‘Taking content offline’)

You are able to navigate in the subfolders of the My Sites folders.

You are able to drag and drop documents into your My Sites folder structure. These documents will be uploaded into the selected folder.

Note that the breadcrumb at the top will change from My Sites to the full path indication if you move deeper into the folder structure.

You can start a search query from the My Sites folders. You can launch this from the quick search in the navigation tab or you can select My Sites in the Location field of the Search tab. See also ‘Searching’

My saved searches

This folder provides you with a list of all search queries you have saved. Clicking on a search will execute that search again, and present the result in the Search tab.

Documents I am editing

Clicking the ‘Documents I am editing’ option shows in the details pane a list of all the working copies of documents that you have put in Edit Offline mode and have not yet been uploaded.

The overview provides you information on the:

  • Status of the local copy via an icon

  • Modification date of the local and server copy

  • Status of the local copy via a message

Using the right click mouse commands, you are able to:

  • Open the document

    • If the working copy is already on your PC , it will open the local copy

    • If the local copy is missing , it will download the working copy from the server

  • Check-in the document; Fred will take the most recent version of the working copy and check it in

    • The upload progress of the document will be shown in the upload list

    • If the document is versionable, the user will receive a request to specify the new version

  • Discard the changes, resulting in the removal of the working copy and the unlocking of the original document

  • Open the folder in which the file is located

Hiding folders in the navigation PANE

It is possible to hide folders such as Data Dictionary and IMAP Attachments in the Fred user interface. These configuration settings are performed on the Alfresco Server and result in:

  • The folder not showing up in the navigation pane whilst browsing through the folder structure

  • The folder not being displayed in the list of objects in the Details pane

  • The folder appearing in the search tab when you launch a specific search for it

  • The ability to add the folder as a Favorite or as a shortcut in another folder. This enables you to navigate to the folder if you need to access it

Opening multiple browser tabs

You can open multiple browser tabs by clicking the Window/New Browser Tab command or using the shortcut Ctrl + T. Each browser tab provides a view on the repository. Each tab will display the name of the active folder.