About Document Models and Metadata

In a modern ECM platform, files are enriched with metadata, making it much easier to search, guide and retrieve information from the ECM platform. Metadata can be any kind of information (for example, text, date, numeric and lists) that specifies the content or the status of the file.

In Alfresco, metadata is organized in the following way:

  • A number of document types, each having a particular combination of specific metadata fields, are defined. For example: offer, order, invoice, marketing document and contract

  • Some metadata fields can appear in multiple document types, for example: customer name

  • Metadata can be mandatory or optional, single value or multi value

  • Drop down lists can be used to provide pre-defined values for the metadata field

  • Constraints can be defined through formatting of field values

The Alfred Desktop Trial environment provides a sample document model with a variety of document types and metadata field types and constraints. This trial document model will evolve over time to allow you to experience the new functionalities of Alfred Desktop.